Finance Coordinator 48 views

Finance Coordinator

Job Type : Permanent, Full Time

Salary : £22000 – £23000/annum

FABRIC is recruiting for a new Finance Coordinator to take an active role in the business administration of our busy organisation.
FABRIC is a strategic dance development organisation based in Birmingham and Nottingham, created from the recent merger of DanceXchange and Dance4, bringing together over 60 years of combined experience. Our vision is to inspire people through dance, transforming lives, communities and places.
The Finance Coordinator will carry out financial clerical duties in line with FABRIC financial policies and procedures, including day-to-day bookkeeping, bank reconciliation, payroll support, processing of sales and purchase invoices, and other administration duties that support the business and programmes of FABRIC.
We are seeking candidates with at least two years’ experience in a finance/bookkeeping role, with an AAT Qualification or equivalent training/experience, excellent numerical and analytical skills, strong attention to detail, and experience of accountancy packages, ideally SAGE – along with strong communication skills, excellent administration skills, and a positive, proactive, approach. If you feel you fit our brief, we’d love to hear from you!
FABRIC thrives on the passion, creativity, and commitment of all the people we work with and we are committed to celebrating difference in all aspects of our makeup, governance and work output. We strive to be an inclusive organisation. We recognise the positive values of diversity, promote equality, and challenge all forms of discrimination. We are particularly keen to hear from candidates reflecting a broad range of voices, opinions, and experiences across age, class, disability, gender, race, religion, and sexual orientation.
Please see below for full details:
Management: Reports to the Head of Finance.
The post works across the organisation therefore some aspects of work may be overseen by other members of the senior management team.
Purpose of the Post
To perform financial clerical duties in line with FABRIC financial policies and procedures, including day-to-day bookkeeping, bank reconciliation, payroll support, processing of sales and purchase invoices, and other administration duties that support the business and programmes of FABRIC.
Key Responsibilities
• Work with the Head of Finance to ensure accurate accounting records are kept and maintained.
• Perform general finance clerical duties including, but not limited to, bookkeeping and banking duties, and inputting of data into the SAGE accounting systems.
• Input purchase ledger invoices and produce sales invoices.
• Carry out the reconciliation of class takings and other sales, along with company banking and reconciliation of petty cash.
• Respond proactively to payment-related enquiries, ensuring FABRIC processes are followed.
• Assist with ticket and merchandise sales across FABRIC’s programmes both on and off site, and carry out related troubleshooting for customers.
• Work with the Tessitura online booking system, to assist with customer bookings, reporting and administrative tasks, and troubleshoot issues as required (Training will be provided)
• Produce data for payroll purposes using monthly staff timesheets and SAGE payroll.
• Assist with financial record keeping for the Centre for Advanced Training programme, including grant applications, payments and bursaries.
• Provide operational and administrative support to FABRIC’s work programmes, projects and activities as appropriate.
General
• Ensure that FABRIC is a welcoming, professional, and safe environment for all and that we offer the highest possible standards of customer service.
• Be well informed about all aspects of FABRIC’s work, in order to provide an efficient service.
• Act as a point of contact for general enquiries, as required.
• Maintain discretion and confidentiality at all times.
• Ensure that all company processes, policies and procedures are adhered to, including the FABRIC accounting policies, anti-fraud policy and data protection policy, and comply with accounting standards.
• Travel to FABRIC’s Nottingham site on occasion, as appropriate.
• Provide front of house cover for FABRIC and Dance Hub Birmingham activities and act as Fire Marshal, as required.
• Work in a way which embeds and celebrates diversity and promotes inclusivity.
• Act as a positive advocate of FABRIC at all times.
• Carry out any other tasks as may be agreed with members of the FABRIC Management Team
Person Specification
Qualifications
AAT Qualified or other relevant qualification/experience
English and Maths at least to Level 2 (e.g. GCSE Grades A-C / 9-4)
Experience
A minimum of two years’ experience in a finance/bookkeeping role
Experience in using accountancy packages. Working knowledge of SAGE would be advantageous.
Experience of working in a relevant role in an arts or charitable organisation would be useful but not essential.
Skills and knowledge
Excellent numerical and analytical skills
Strong verbal and written communication skills
Strong interpersonal skills
Excellent administration skills
An understanding of confidentiality, non-disclosure and conflict of interest
Strong abilities in Microsoft Word, Excel and Outlook
Ability to learn and follow procedures and new systems.
Personal Qualities
A positive, proactive approach
Ability to prioritise and manage a varied workload
Able to work to a brief, independently and as part of a team
Able to use initiative to problem solve and proactively resolve queries
Diligent, with excellent attention to detail
Organised and efficient
Professional, friendly and polite
Responsible and trustworthy
Reliable and punctual
Willingness to work evenings and weekends when required.
A satisfactory Standard DBS (Disclosure & Barring Service) check is required for this post. (We will process and cover the cost of this for you, if you do not have an up-to-date check)
How to apply:
If you have any questions, please contact recruitment@fabric.dance.
Closing date for applications is 6 February 2023, 9am
Interviews will be held on 10 February, in Birmingham
To apply, please complete a FABRIC application form and Equal Opportunities form available on the jobs page of our website. (url removed)ce
You may provide a video/audio file (max. 5 mins) instead of completing the ‘How you meet our brief’ section of our application form.
Please submit your application form along and video/audio file (if applicable), by email to recruitment@fabric.dance with ‘Finance Coordinator’ in the subject line

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