Operations Administrator
Job Type : Permanent, Full Time
Salary :
P+S Personnel are pleased to be working on behalf of our clients, who are currently recruiting an Operations Administrator to join their team based in Great Yarmouth on a full time, permanent basis.
Main Responsibilities:
Administration:
Raise purchase orders and maintain office & yard supplies.
Monitor & liaise with contractors on and off site.
Maintain credit card and petty cash transactions + new customer credit checks.
Maintain training records and book courses where necessary.
Maintain absence & HR records; help with recruitment.
Maintain centralised information, e.g. contact lists, out-of-office messages.
Monitor shared email inbox – allocating tasks where necessary.
Act as Company H & S contact.
Maintain hard & soft copy filing systems – archiving when necessary.
Maintain crib sheet & induction folders.
Using Access, maintain records for Customers, Fleet, Training.
Keep all legislative requirements up to date: insurance & policies for example.
Support colleagues with travel arrangements, meetings and mail-merges.
Provide cover for absence for operational and financial colleagues (training will be given).
Operations:
Book transport.
Generate forms.
Generate contracts.
Run the weekly day-rate report.
Run the Morning-brief report.
Annual Projects:
Support the directors with annual reviews/updates such as:
Achilles.
ISO.
Modern Slavery.
Policy handbook.
Person Specification:
Strong Microsoft Office skills, including Word, Excel and Access.
Flexible and adaptable to changing priorities.
Strong written and verbal skills.
High level of attention to detail in all tasks.
Ability to work on own initiative as well as part of a team.
A commitment to continuous improvement of systems.
Experience with routine accounting tasks (petty cash, credit card reconciliation, new customer credit).
Passionate about administration (desired).
If this is a role you are interested in, please apply online ensuring your CV is up to date
More Information
- Address Great Yarmouth, Norfolk
