Accounts Receivable Assistant
Job Type : Permanent, Full Time
Salary : £20000 – £22000/annum
Job Title
Accounts Receivable Clerk
Company Background
Boston Ltd are a leading IT solution provider and server system integrator based in St Albans, Hertfordshire. A collection of companies with a group a turnover of >£100M and clients based around the world. As close Supermicro partner, Boston Ltd deliver in excess of 25,000 servers per year to their reseller partner network; a network with a reach including datacentre, enterprise, media & entertainment, education & academia and fintech and others.
Job Description:
* Banking – ensuring all incoming payments have been logged daily on current & HIF accounts.
* Overrides – ensure goods can ship or contact the customer/get approval if the customer is over their Credit Limit.
* Reviews – reviewing orders so they can be dispatched and shipped.
* Invoicing – ensuring all Dispatched Delivery Notes have been Invoiced for the day or putting in query with the right department if there are any discrepancies.
* Assisting the AR Supervisor & Finance Supervisor when required.
* Month End Reconciliations – Reconciling the accounts and then submission of Month End Reconciliations to HSBC monthly after month end close.
* Daily HIF Declarations – Uploads of Invoice & Credit Note values daily to HSBC as part of the HIF Declarations.
* Weekly Transfers – sending Transfer’s weekly to Managing director for customers who have paid into the incorrect account.
* Assisting other departments with queries – e.g Troubleshooting or if other departments require assistance or advice from AR.
* Assisting customers with queries that may have arose – via email & telephone.
* Assisting with Year End & Month End tasks
* New Customer Background checks when required – ensuring we have the relevant information from the customer & fraud prevention checks.
* Checking for payment for pre-payment customers when requested by Sales & orders.
* Refunds – obtaining the correct documents from the customer for refunds so this can be sent to the managing director. Once this has been processed – logging the outgoing payment during Daily Banking.
* Processing Credit Notes from Supplier Returns – once goods have been returned by the customer, creating Credit Notes which are requested by Supplier Returns
