Administration Assistant
Job Type : Part Time, Part Time
Salary : £10/hour £19,240 fte
Aims of the Administration Assistant Post:
To provide comprehensive administrative support to the Operations Manager and other employees as directed by handling a variety of admin tasks to ensure the efficient and smooth running of the office/organisation.
Tasks and Responsibilities for Administration Assistant:
* Front of House reception duties; respond to emails (admin@ email address), telephone and face to face enquiries
* Receive, sort and distribute incoming mail
* Manage Meeting room diary
* To attend and accurately record meetings as required
* Collation of IT issues and liaison with IT support provider to resolve
* Prepare and oversee all recruitment admin and interview prep (including Volunteers)
* COVID staff monitoring as required
* Facilities and supplier contracts liaison including overseeing contract terms
* Ordering office supplies including Activity and Rehabilitation Centre goods
* To maintain stocks of publicity materials (leaflets etc.) as required
* Supporting the Operations Manager with staff annual leave requests
* Regular Health & Safety checks and supply orders (including PPE)
* Monitoring of policy review schedule and prepping docs for review by management/Trustees
* Outside organisation liaison
* To attend supervision and training as required
* To maintain and update policy documents as instructed by management
* To work to and implement all policies and procedures of Headway UK and Headway Oxfordshire
* To represent Headway Oxfordshire in official duties as requested by management
* Other duties as required by manager
Person Specification
Essential Criteria for Administration Assistant:
* Substantial and in-depth knowledge of MS Office
* Excellent time management skills and ability to multi-task and prioritise work
* Ability to work under pressure
* Attention to detail and problem-solving skills
* Ability to communicate at all levels, verbally and in writing
* Excellent interpersonal skills
* Commitment to equal opportunities
* Discretion and judgement
Desirable Criteria for Administration Assistant:
* Experience with CRM systems – data input and system management
* Experience of working with people with a disability in a paid, volunteer or carer capacity
* Knowledge of voluntary sector
More Information
- Address Kennington, Oxfordshire
