Administrative Assistant
Job Type : Permanent, Full Time
Salary : £23000/annum
Job Title: Administrative Assistant – Join Our Dynamic Team in Stokesley!
Location: Stokesley
Salary; £23,000
Hours per Week: 37.5
Workdays: Monday – Friday
Working Hours: 09:00 – 17:00
Our Client is one of the UK’s leading suppliers and installers of Critical power and cooling as well as energy reduction solutions.
Are you looking for an exciting opportunity to showcase your administrative skills in a fast-paced office environment? We are seeking a talented and proactive Administrative Assistant to join the team in Stokesley.
As an essential part of the organization, you'll be responsible for providing valuable support and ensuring smooth operations.
Key Responsibilities/Duties:
As an Administrative Assistant, you'll play a pivotal role in the daily functioning of the office. Your tasks will include, but not be limited to:
* Handling incoming calls and providing excellent customer service by resolving queries and relaying messages to the appropriate team members.
* Accurately inputting and managing data in our computer software, maintaining the highest level of accuracy and efficiency.
* Engaging with customers and suppliers via phone, email, or letter, ensuring their needs are met promptly and professionally.
* Collaborating in staff monthly meetings and Monthly Performance Reviews, actively contributing to achieving performance targets and creative problem-solving.
* Embracing opportunities for personal development and training to enhance your skills and capabilities.
* Assisting with scanning and presentation of documents, promoting a paperless and efficient office environment.
* Ensuring timely processing of information and implementing quality processes to uphold our high standards.
* Welcoming visitors and directing them to the appropriate contacts.
* Managing diaries, scheduling meetings, and handling travel arrangements.
* Producing reports, preparing presentation slides, and assisting with word processing tasks.
* Coordinating material purchases and placing orders with Sub Contractors.
* Booking accommodation for our dedicated team of engineers to facilitate smooth project operations.
* Maintaining the enquiry spreadsheet and ensuring all job details are accurately recorded online.
* Compiling and distributing job sheets and materials data for accurate costing of each project.
* Efficiently managing the local area registry, filing, and quality systems.
* Regularly updating maintenance details on relevant spreadsheets.
* Handling confidential information with the utmost professionalism and confidentiality.
Skills and Qualifications:
Essential Qualities That Are Required:
* Exceptional written and verbal communication skills.
* Ability to perform well under pressure, ensuring tasks are completed efficiently and accurately.
* A proactive and independent approach to problem-solving and decision-making.
* Polite and professional telephone manner, creating a positive impression with every interaction.
* A customer-focused mindset, dedicated to meeting and exceeding customer expectations.
* Commercial awareness, understanding the importance of efficient business operations.
* Strong organizational skills to manage multiple tasks and prioritize effectively.
* Adaptability and flexibility, allowing you to thrive in a dynamic work environment.
Grasp this opportunity and become an integral part of the team, where your contributions will be recognized, and your growth will be nurtured.
*Apply now* and embark on an exciting journey and a new career
More Information
- Address TS9, Stokesley, North Yorkshire
