Administrator
Job Type : Permanent, Full Time
Salary : £20000 – £22500/annum
Are you an Admin Assistant or Administrator looking for a new role. This is a permanent opportunity based in SN3 near Faraday Road ,Swindon working a 40 hour week Monday – Friday.
The company are a Facilities Management business that looking after a large building just off of Faraday road (SN3) They manage the maintenance of the building and require an Administrator to cover the below duties
Proactively manage the scheduling of meetings/visits. Diary Management.
Preparation of documents as required against tight time scales. This may include, but is not limited to typing, photocopying, collating, and binding. General filing & shredding.
Ensure that routine correspondence receives a reply in a timely manner. This may include the composition of correspondence from time to time.
Ensure that telephone enquiries are dealt with in a friendly and professional manner, taking messages where appropriate, acting as an interface between supplier, client and employees to the Director to include answering routine queries.
To take accurate meeting notes as required, ensuring that a record is kept of the matters under discussion.
To ensure that mail is opened, date stamped and distributed as required.
To prepare slides and visual aids to be used for presentation purposes.
To contribute to the accurate storage of information by entering data into the company database as required and ensuring that paper documentation is filed quickly, regularly and correctly.
Ensure that diary commitments are recorded accurately and to prepare travel arrangements and itineraries from time to time, as required
General office duties.
Any other duties as requested by the team.
Maintain training records for the staff.
Assist Accounts staff with their duties and be willing to learn how to use the Coins system
Support Project Teams in the updating and maintenance of key schedules
Prepare and submit Technical Submissions from draft data and information provided
Draft technical queries as instructed
Support Project Teams in the preparation of progress reports
Work with Project Teams and others to support the control and management of information including downloading information from project platforms and distributing to our supply chain as instructed.
Technical Skills / Knowledge
* A good general education, to GCSE or equivalent to include GCSE English and Mathematics qualification.
* Previous experience in similar role
* Excellent verbal and written communication skills
* Excellent telephone manner.
* Ability to organise and prioritise own workload, identify and prioritise your workload and that of others.
* Be Computer literate with a good working knowledge of the Microsoft Office Suite of Software programmes. In particular have a high degree of competence using Microsoft Word, Excel and Powerpoint
* Be ready to embrace change and possess a willingness to learn new skills
* Accuracy and attention to detail
* Possess strong organisational skills
* Have a proactive approach to identify and resolve issues
* Promote a “can do” attitude
Person Specification
* Good communicator with a friendly nature and possess good inter personnel skills. Have the ability to speak clearly and project commitment to the users.
* Must have confident, professional approach
* Must have a flexible attitude to working
* Smart, professional appearance
* An efficient and accurate approach to work with an eye for detail
* Dependable and willing to work as part of a team, supporting and working with all functions.
* Ability to tackle both the mundane and challenging and interesting tasks with equal willingness and enthusiasm.
* Proactive and can work on own initiative.
For further information on the role and the company you would be working for please APPLY NOW
More Information
- Address Swindon, Wiltshire
