PA to Founders 19 views

PA to Founders

Job Type : Contract, Full Time

Salary : £30000 – £35000/annum

PA to Directors

12 Month FTC

Architectural Practice

Office Based

£30-£35k

London

An exciting opportunity has arisen at growing and collaborative architects for an energetic and self-motivated PA to support the two founding directors of a small, but busy architectural practice. This practice is well established and has won an international reputation for its award-winning housing, cultural, educational and mixed-use projects

This award-winning practice are looking for a thoughtful, diligent and proactive PA to support the directors and wider studio in the daily running of a busy architecture practice.

The position is integral to the studio and the successful individual will work closely with the two founding directors and colleagues, providing administrative assistance across a range of projects. German language skills will be considered favourably, as one of the directors has connections in Switzerland. The role will suit someone with a genuine passion for architecture and/or the arts who is keen to be at the heart of an internationally minded and creative environment.

Core hours: 9am – 6pm, Mon – Fri, Full Time

The PA role is multi-faceted with a range of responsibilities, including but not limited to:

PA Responsibilities

Monitoring incoming emails for the directors, including the mailbox for the Swiss University
Maintaining a to-do list for the directors and keeping it up to date
Scheduling meetings and managing the directors' diaries in Outlook
Coordinating diaries
Drafting and responding to correspondence on behalf of the directors
Proof reading texts and emails
Assistance and management of project-related and general tasks
Logging directors' expenses on Rapport
Arranging domestic and international travel and accommodation for the directors and studio members

Studio Support

Answering calls and taking messages for colleagues
Acting as gatekeeper, screening all calls and requests to directors
Preparing for studio visits and meetings
Taking minutes during weekly Monday Morning Meetings, distributing them and preparing slides

The successful application will have the following skills and attributes:

Previous experience in a similar role
Strategic, highly organized and pro-active
An ability to manage multiple tasks and diaries with changing priorities and deadlines
The ability to act with discretion at all times
Strong writing skills and close attention to detail in all work
A genuine interest in and enthusiasm for architecture, the arts and the wider world
Adobe InDesign skills (other Creative Suite skills useful)
German language skills are an advantage, but not a requirement

If you have the above skillset and experience, please submit your CV

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