Admin & Reprographics Officer Jobs in 2020

Admin & Reprographics Officer

Job Type : Permanent, Full Time

Salary : £25125/annum Actual Salary

Administration & Repreograpics Officer

West London

September Start! 39 weeks per year

Purpose:

Under the guidance of senior staff, be responsible for undertaking administrative/financial/organisational
processes within the school. Assist with the planning and development of school general office services.
Under the guidance of senior staff:
Provide general support in a reprographics and resources, including preparation, and maintenance of resources
and printing required to support staff and pupils

Responsibilities:

 Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors
 Deal with complex reception/visitor etc matters
 Assist in arrangements for school trips, events etc.
 Provide general clerical/admin. support e.g. photocopying, filing, faxing, complete standard forms, respond
to routine correspondence
 Manage and maintain manual and computerised records/management information systems
 Produce lists/information/data as required e.g. pupils' data
 Undertake typing and word‐processing and other IT based tasks
 Provide personal, administrative and organisational support to other staff
 Sort and distribute mail
 Undertake administrative procedures
 Provide advice and guidance to staff, pupils and others
 Use specialist skills/training/experience to support pupils
 Create and maintain a purposeful, orderly and productive working environment
 Ensure timely and accurate design, preparation and use of specialist equipment/resources/materials
 Carry out whole school reprographics tasks including printing and specialised resource production
 Contribute to planning, development and organisation of systems/procedures/policies
 Be responsible for maintaining records, information and data, producing analysis and reports as required
 Monitor and manage stock within an agreed budget, cataloguing resources and undertaking audits as
required
 Maintenance of specialist equipment (reprographics – printers and photocopiers), check for quality/safety,
undertake specialist repairs/modifications within own capabilities and arrange for other
repairs/modifications to be carried out by others
 Demonstrate and assist in the safe and effective use of specialist equipment/materials
 Provide specialist advice and guidance as required
 Comply with and assist with the development of policies and procedures relating to child protection, health,
safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
 Be aware of and support diversity and ensure equal opportunities for all
 Contribute to the overall ethos/work/aims of the school
 Appreciate and support the role of other professionals
 Establish constructive relationships and communicate with other agencies/professionals
 Attend and participate in relevant meetings as required
 Participate in training and other learning activities and performance development as required
 Recognise own strengths and areas of expertise and use these to advise and support others