Executive Assistant
Job Type : Permanent, Full Time
Salary : £45000 – £48000/annum
Role: Executive Assistant to Directors & Head of Marketing and Operations – Architect/Design
Salary: £45,000 – £48,000
Location: Hackney, east London
My client is an innovative forward thinking architectural practice committed to delivering high quality projects. They are looking to hire an Executive Assistant to support two Directors and the Head of Marketing and Operations.
Executive Assistant position summary:
A newly created role, you will be supporting in all administrative tasks as well as special projects.
You will be an Executive Assistant who is interested in working in a fast-paced environment, with exceptional attention to detail and high standards of support along with the ability to build strong relationships and act as a representative for the Board.
This is a hands on role and an exciting opportunity for a bright, commercial and dynamic Executive Assistant who is looking to be part of a creative and successful team.
Your Executive Assistant duties:
* Ensuring the smooth and effective running of the calendars, managing schedules, checking for clashes
* Acting as the primary contact and gate keeper
* Assisting with bid proposals and bid coordination
* Working alongside the Graphic Designer for pitch presentations
* Formatting of Weekly Architecture Project Reports
* Complex, continually moving, diary management including organising meetings
* Creating Board presentations
* Co-ordinating and providing support for board meetings, including preparation of the Board pack and taking of minutes for board and other executive meetings
* Providing additional support on assigned projects
* Liaising with high-profile internal and external stakeholders
* Resource management
* Liaising with the wider team, ensuring documents are ready for meeting such as drawings, plans, meeting notes
* Some personal work including booking flights, appointments, restaurants.
Are you the ideal Executive Assistant?
* Proven success in providing Executive Assistant support, ideally from a build/design/construction background
* Previous experience of working in a high pace, high demand environment
* Polished communications skills – both verbal and written
* Experience managing multiple tasks/projects
* Bright, hungry, confident with a desire to succeed
* The ability to think on your feet & juggle demands
* Excellent at proofreading
Benefits: 25 days holiday, fruit/coffee machine, discretionary bonus, social events, Friday drinks, free breakfast every Monday, free lunch every Friday, strong culture.
You’ll be joining a company who love what they do, you can see and feel their passion and you’ll be supporting a brilliant leadership team who are highly regarded in their field
More Information
- Address London
