Legal Secretary 37 views

Legal Secretary

Job Type : Permanent, Full Time

Salary : £18500 – £19500/annum

We are looking for a Legal secretary to join our conveyancing legal admin team based in Wallasey £18,500 – £19,500 pa

Do you have conveyancing experience?

Do you have legal admin experience

Job Title: Conveyancing Secretary

Location: Wallasey

Salary: £18,500 – £19,500

Duration: Full Time Permanent Employment

Driving Licence Required: No

Conveyancing Secretary

job Purpose:

To support the Head of Department in the provision of Legal Secretarial Services to the practice by providing competent and efficient Legal Secretarial duties with in the conveyancing department

Key Responsibilities

– To support the Head of Department in the management of the secretarial workload, ensuring that the priorities of the department are met.

– To support Conveyancers in the production of files by typing dictated work as directed.

– To support Conveyancers in the maintenance of files by effective file management.

– To assist Conveyancers in the management of case-load by dealing with file related queries either face to face or by telephone.

– To ensure that clients are dealt with efficiently and politely and that appropriate legal matters are raised with the Conveyancer.

– To assist in general office administration and in the locating of files when necessary.

– To transmit correspondence by fax machine and undertake photocopying when necessary.

– To answer internal telephone calls efficiently and politely and take messages, as necessary.

– To ensure that all internal methods, systems, policies and procedures are adhered to.

– To manage own work allocation, productivity and quality of work with minimum supervision.

Personal Qualities

Managing Yourself

* Self motivated and able to organise own work with minimum supervision.

* Copes effectively in demanding circumstances.

* Good time management, adopting a flexible approach to work.

* Demonstrates persistence and commitment to completing tasks and objectives.

* Delivers work output to the required standard.

* Pays attention to detail and quality of work.

* Demonstrates a commitment to improving working practices and supports company plans and policies.

Working with People

* Ability to build and maintain working relationships with others and is seen as ‘approachable’.

* Operates effectively as part of a team.

* Willing to offer help to all colleagues to ensure company success.

Problem Solving

* Demonstrates sound judgement and good decision making when dealing with problems.

* Able to identify a problem arising and can develop a solution or take the correct course of action.

* Knows when to seek guidance or further input from others before taking action.

* Checks that information is accurate and complete.

* Looks for new solutions to problems as well as tried and tested methods.

Communication Skills

* Able to express oneself both orally and in writing in a clear and constructive way.

* Willing to ask questions, listen to others views and accept advice.

* Willing to contribute ideas and seek improvements.

* Good client / Introducer / supplier handling skills both by telephone and face to face.

Experience Required

Essential

* Computer literate with good keyboard skills and a working knowledge of using software packages.

* Recent practical experience of using word processing packages (preferably Microsoft Word).

* RSA Stage 2 Typing (50 words per minute copy typing).

* Recent practical experience of Audio Typing.

* Recent practical experience of working in an office environment.

* Practical experience of handling client enquiries both by telephone and face to face.

* Working knowledge of using photocopiers, fax machines.

Desirable

* Practical experience of working in a legal office environment.

* Experience of working in a networked Windows environment.

* Demonstrates a commitment to personal development

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