Office Administrator 23 views

Office Administrator

Job Type : Contract, Full Time

Salary : £18700/annum

Office Administrator – three-month contract with potential into a permanent role.

BENEFITS
In return for your commitment, we will offer you:
 Exposure to a wide variety of different tasks and clients – no two days are the same!
 Contributory pension scheme should the role be extended past three months
 Twenty-five days paid holiday, plus bank holidays, pro rata
 Onsite parking
 Christmas office closure
 Involvement in staff events
 Salary £18,700 p.a.

This role is offered as a three-month contract, but a full-time role may be on offer for the right candidate. Monday to Friday 9am to 5:30pm with half an hour for lunch, Friday finish at 5:00pm

EXPERIENCE
At least 6 months experience working as an Administrator within an office environment would be advantageous but full training will be given by Client Onboarding Administrator.

My client is an awarding winning and respected business advisory, accountancy and tax practice, based on the outskirts of Cheltenham but with a national coverage. We are looking to attract an office administrator to join the team, who will play a vital role in the day-to-day operations of the firm. The Administrator will help to keep everything running effortlessly for both our staff and clients.

Are you the right person for the job?
We are looking for an outgoing and enthusiastic individual, who will fit into our team of ten. Tasks will vary, you must have a ‘can do attitude’ and be able to use your own initiative. You will need to be a people person and offer support to other departments as and when needed. An eye for detail and problem-solving attributes is a must. You will communicate with clients on all levels from processing initial client engagement packages to processing client information, such as identification documents and records. The role requires the successful candidate to have the ability to work well with others. Strong communication skills are a must, along with excellent Information Technology abilities.

Experience of working in an accounting or financial environment would be advantageous.

Key Roles and Responsibilities
Your tasks will vary and will include administration duties, as well as supporting the Client Onboarding Administrator and advisory teams, along with the directors.

 Working with Xero and Digita/Onvio accountancy software packages
 Maintaining our databases
 Help monitor and run reports for client statutory deadlines
 Developing Microsoft Office skills to a high standard
 Complying with all the organisation’s policies and procedures
 Supporting the technical team when requested
 Scanning of client documentation
 Creating files and folders for senior staff
 Creating PowerPoint presentations
 Helping to coordinate information gathering
 Liaising with clients via telephone and email for information and records
 Building relationships and liaising with client’s day to day
 Liaising with HMRC as and when required
 Handling postal information
 Answering incoming telephone calls, fielding enquiries as necessary
 Maintaining stationery and office supplies
 Arranging meeting rooms and accommodation for staff
 Meeting and greeting clients and prospects, providing a warm welcome
 Supporting the company’s directors as requested
 Attending in-house training sessions when requested
 Housekeeping tasks to support all areas of the business
 Exploring ways to improve business efficiencies

SKILLS
 Highly organised, methodical, analytical and disciplined
 Excellent communicator – both verbal & written
 Shows initiative and takes personal responsibility for completing tasks
 Able to work within defined business processes
 Adopts a positive attitude, willing to assist others when busy
 Able to work under pressure on occasions to achieve deadlines
 Excellent attention to detail
 Able to achieve agreed outcomes without supervision
 Able to prioritise and plan own workload
 Has previous office-based experience, as well as knowledge of Microsoft Word, Excel, and good typing skills
 Keen to learn our accounting software packages, Xero and Digita for data entry and report generating

For immediate consideration, please send your CV to Cat @ i2i Recruitment ASAP

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