Office Administrator
Job Type : Permanent, Full Time
Salary : £24000/annum
Reporting to the Administration Manager : The main responsibilities of this position include providing efficient administrative support ensuring that all the paperwork/electronic processes associated with the role are completed accurately and on time.
Main Objectives of the role:
* Entering of Purchase Orders on in house systems for all departments to ensure accurate P&L reporting.
* Entering of sales invoicing on in house systems demonstrating exceptional attention to detail.
* Reconciliation of agency labour for Health and Safety reporting.
* Preparation of month end reports for accurate financial reporting.
* General purchasing, in particular warehouse consumables, stationery/workwear ordering and controlling of stock to ensure operation runs smoothly.
* Booking hotel accommodation, arranging flights and train tickets attaining best prices.
* Actioning adhoc requests and supporting Senior Leadership team where appropriate.
* Drug testing new starters as part of HR induction.
* Completing all SSOW’s, TBT’s and E-learnings in a timely manner to ensure full Health and Safety Compliance.
* Supporting the Divisional Manager with Employee Engagement initiatives.
* Setting up and booking of meeting rooms. Provision of refreshments. Clearing and tidying meeting rooms, kitchen and the office in general.
* Answering telephone and dealing with questions as appropriate or taking messages.
* Answering intercom, taking in deliveries and dealing with visitors.
* Sorting incoming and outgoing post.
Skills & Experience:
* Knowledge of modern office procedure and methods including the use of telephones, and other office systems.
* Very high level of attention to detail.
* Ability to prioritise, multitask, work independently, and make progress on tasks with minimal supervision.
* Strong verbal and written communication skills.
* Exceptional interpersonal skills – able to deal with people at all levels.
* Basic PC literacy and the ability to use/learn software packages that is applicable to the job.
* Microsoft 365 Office packages, in particular Excel & Word.
* Basic high school education with exam passes in English and Mathematics
More Information
- Address Swindon, Wiltshire
