PA – French Speaking
Job Type : Contract, Full Time
Salary : £45000 – £50000/annum + bonus
Leading independent power producer operating and developing diversified projects in Africa is looking for a French speaking PA to support the team heads. The PA will be in charge of the smooth running of the day-to-day activities, acting as the points of admin contact between heads and others team members, handling requests and queries professionally and managing and organising key meetings (with authorities/governments/company meetings).
This PA role is a one-year contract.
ROLE of the PA:
* Administrative support – formatting documents and presentations, maintaining documents and filing, and general correspondence.
* Organising travel and co-ordination of itinerary: booking and coordinating all travel, including flights, hotels and transfers/taxis, manage visa applications, ensure vaccinations are up to date, coordinate trips with external parties.
* Diary management using MS Outlook
* Taking responsibility for arranging internal and external meetings, registering guests, booking meeting rooms & venues, greeting visitors, arrange ad hoc lunches and restaurant bookings etc.
* Preparing and filing expense forms, and monthly cash and credit card reconciliation.
* Managing the preparation of reports and presentations.
* Meetings: attend meetings where required and assist with taking minutes when required.
* Telephones – dealing with internal and external calls, answering queries, and taking messages.
* Organizing of corporate events for the Renewable team as defined from time to time
* Managing the updating of business contacts and cards on outlook.
* Managing ad hoc information searches.
* Managing specific projects as assigned to.
PROFILE:
* Fluent in French and in English, strong written and verbal skills. Ideally, another European Language (Portuguese is preferred)
* Previous experience as a Personal Assistant (PA) or an Executive Assistant (EA)
* Well organized and structured
* Strong communication skills especially relationship management.
* Strong Planning & Organisation skills
* Must be able to use own initiative
* Willingness to take on project work.
* Ability to be discreet & maintain confidentiality
* IT literate with good experience of Microsoft packages including Word, Excel, Power Point and Outlook.
* Relevant experience of working with large teams.
* Experience with travel and mobility organisation is ideal
* HSE knowledge is ideal (any experience in such area)
* Working with developing countries (experience with local policies for travellers)
SALARY:
* Up £50 000pa + Bonus
* other benefits TBC
More Information
- Address London
