Receptionist Administrator
Job Type : Permanent, Full Time
Salary : £24000 – £27000/annum
CRP Group are looking for an Administrator/ Reception Assistant for one of theit clients who are a busy law firm based in London. They are looking to bring on an Administrator to provide all round administrative assistant and reception support.
The Receptionist Administrator will be responsible for:
* File creation, closure and archiving.
* Assisting with compliance processes and procedures, including file scanning, shredding and record maintenance
* Creation and delivery of court bundles.
* Reception duties, record and communicate telephone messages.
* Photocopying, printing, faxing, and filing
* Meet and greet visitors, provide hospitality as required
* Diary Management: set/cancel appointments, send meeting reminders, booking travel arrangements.
* Maintain and compile records, spreadsheets and presentations using various IT programs and software;
* Process and proofread documents: Work with Microsoft Word or other software, typing and sending emails, letters or documents.
* Prepare agendas and take minutes for meetings.
* Setting up conference calls and typing up meeting notes.
* Creating mailers/promotional items.
* Sort, frank, distribute and send in-coming and out-going post.
* Arrange couriers where required.
* Records or contact list management and dataentry.
* Deal wherever possible with routine client enquiries and communications.
* Assist fee earners/departments/members of staff as directed.
* Any other task that will improve overall efficiency and administrative functions within the business
The successful Receptionist Administrator will have/ be:
* 2 years experience in an admin support role dealing directly with clients/3rd parties.
* Excellent command of written and spoken English.
* Ability to stay calm and focused in a deadline driven environment.
* Detail oriented, excellent attention to detail and ability to multi-task.
* Ability to prioritise own workload with exceptional time management/organisation skills.
* Ability to use IT systems/applications (MS Office) proficiently and learn new IT skills as required.
* Confident and professional telephone manner.
* Friendly team player who takes initiative to help meet team goals.
* Positive attitude with a pro-active approach to responsibilities.
* Client facing experience and an understanding of what this requires.
* Commitment to diversity, inclusion and equality
More Information
- Address London
