Venue Executive
Job Type : Permanent, Full Time
Salary :
Venue Executive
Your reason for being here…
To support the KAM teams and source the best venues and resources that meet the project brief to create tailor-made proposal documents along with venues tried lists and accurate cost tables.
How you make it all possible…
As an organisational superstar, you will assist venue searches by using your passion to find imaginative & relevant venues throughout the UK and worldwide, to make dreams come true!
You'll use your incredible attention to detail to ensure venues are to spec and your drive, passion, flexibility, and adaptability to find amazing venues and locations will shine through!
The way you roll…
* Strive to find suitable, relevant and imaginative venues throughout the UK and worldwide
* Act as a consultant to the wider team; challenge the venue brief to ensure it is specific and will bring in the best venue for the project
* Focus on providing solutions to challenges; include suggestions for approaching things differently that may create more opportunities
* Keep updated on venue and product knowledge through visiting venues, related exhibitions and reading industry news
* Negotiate with suppliers to achieve the very best rates and added value deals
* Achieve at least an annual average of 30% savings from rack rate
* Increase commission by an annual average of 15%
* Prepare venue and product proposals including recommendations for use and most suited options together with a rationale
* Produce accurate cost tables and comprehensive venues tried lists (VTL) for each search
* Contract negotiation and management to ensure the best terms and conditions are agreed for our clients
* Efficiently chase suppliers for information to ensure the project timelines are always met
* Regularly attend live projects to keep your knowledge fresh of how the venues are used
* Attend supplier meetings and FAM trips to keep knowledge up to date and report back on experience
* To carry out any reasonable request by the department Director and Manager
What’s in your toolbox…
* Good venue knowledge in the UK and Worldwide
* A knowledge of event organising and operations
* Knowledge of hotel operations
* Minimum of 2 years’ experience of International and UK venue sourcing
* Good keyboard and computer skills with Microsoft Office (Word, Excel and Outlook)
* The ability to work with figures in order to issue accurate quotations
* Strong negotiation skills
* Good organisational and time management skills with the ability to prioritise workloads
* Ability to work independently and to ‘think outside the box’
* Analytical thinking to be able to sift through lots of information to provide the most relevant solution
* Positive, friendly attitude
* Excellent attention to detail,communication and inter-personal skills
* Flexible attitude to working hours
* Driving licence and able to travel throughout the UK and overseas
* Good venue knowledge in the UK and Worldwide
* A knowledge of event organising and operations
Get to know us…
We’re one of the most unexpectedly all-round capable communications agencies that’s been on the go for years – ever since our head honcho set up shop in a shed back in 1980, in fact.
Since then, we’ve made it our mission to make anything possible for our many and varied clients, putting our creative flair into delivering strategic communication campaigns, digital solutions, film and videos, events, exhibitions, and a whole lot more in between. We’ve grown a lot, but we’ve kept everything that made us great, back from the very day we first started out. Our global HQ and largest studios are smack bang in the middle of the UK and well worth a visit to see for yourself!
Hang on, there’s more…
The role will be based primarily in Hartlebury, but there will be times when you’ll need to work from our other offices and undertake other related commercial duties both in the UK and overseas. Flexibility is key!
We’re a friendly team. We really, really welcome anyone who wants to become part of a brilliant company. If you’re passionate with a cracking drive to deliver on our ‘anything’s possible’ mindset, we’d love to hear from you!
DRPG is an equal opportunities employer.
Data Security (not super exciting, but necessary).
At all times you must work within the guidelines set out in the DRPG Information Security Policy and your Employee Confidentiality Agreement. Failure to do so may be treated as gross misconduct.
You must also work within the guidelines set out in DRPG’s Health & Safety Policy and Team Handbook
More Information
- Address DY10, Shenstone, Worcestershire
